Updated Privacy Policy – Effective March 7, 2025

This Privacy Policy describes Mindmark IP Law’s approach to Privacy and provides information about how Mindmark IP Law collects, uses, processes, and discloses personal information.

If you have questions about this Privacy Policy or would like to exercise any of your privacy rights, you can use our online Privacy Form or contact us at info@mindmarkiplaw.com

The Personal Information We Collect

The types of personal information that we may collect includes:

Identifiers: Examples include names, nicknames, signatures, postal addresses, online identifiers, Internet Protocol addresses, email addresses, and account numbers.

Sensitive Information: Examples include social security, driver’s license, state identification card, and passport numbers, and usernames and passwords.

Characteristics protected under some laws: Examples may collect include age, national origin, citizenship, marital status, and veteran or military status.  We do not use this type of information to analyze your health, sex, gender identity, or sexual orientation.

Commercial information: Examples may collect includes records of business and other property owned, products or services purchased, obtained, or considered from us or our partners, and other purchasing or consuming histories or tendencies.

Internet information: Examples include browsing history, information about the device used to access our website or applications, and information regarding your interaction with websites, applications, or advertisements.  We may also collect information from visitors to our website, such as browser settings, operating systems, referring/exit pages, and clickstream data.

Geolocation information:  Examples include information about where you reside, do business, or are otherwise located.

Audio and visual information: Examples include audio recordings of telephone calls.

Professional, business, and employment-related information: Examples include information about businesses you are associated with in government records, your professional status and affiliations, employment history, salary, and employment status.

Other types of information: Examples of other types of information include telephone number, and financial information including credit card numbers.  It also includes any information you provide us over the phone or online.  This category includes information identified as personal information in California Civil Code Section 1798.80(e) that is not otherwise categorized above.

Where We Collect Personal Information

We collect personal information from multiple sources, including:

Customers: Most of the personal information we collect comes directly or indirectly from our customers and prospective customers. Information that is collected directly from you is information that you provide when you complete a form online, upload a document, use a chat feature, or speak to us on the phone. We may also collect information indirectly about you when you interact with our website, using cookies and other tracking technologies.

Related Parties: We may collect information about you from someone you know. For instance, if you are a shareholder in a business that is formed through us, we may be given information about you by that business to complete the formation or to file Beneficial Ownership Reports.

Service Providers: We may collect information about you from our Service Providers or other companies that we work with to deliver products to you.

Business Partners: We may receive information about you from our Business Partners. An example of the type of information that we may receive from our business partners is information about the products you purchased from them.

Related Business Entities: We may receive information about you from any related business, such as a parent, affiliate, or subsidiary.

Publicly/Commercially Available Information: We may collect information about you from publicly available sources of information, including government records, social media sites, and other commercially available sources of personal information. Examples of the type of information we may collect from publicly available sources are whether you are listed with the Secretary of State as being affiliated with a business, whether your entity is in good standing with a Secretary of State or contact information for you.

Unrelated Parties: We may receive information related to you from people and entities with whom we do not have a direct relationship. An example of the type of information that we may receive from unrelated third parties are documents that we receive on your behalf in our role as your Registered Agent.

How We Use the Personal Information We Collect

We use the information that we collect for various purposes, including those listed below. We may use technology, including automated processing, AI, and human review to accomplish these purposes. We may also combine information that we have collected from multiple sources.

Providing Products and Services: We use personal information to provide and support our products and services.

Security: We use personal information to ensure we maintain appropriate security over computer networks and our physical facilities, as well as detecting fraud or other suspicious activities.

Marketing and Advertising: We use personal information for marketing to current and prospective customers.

Product Development: We use personal information for product development, including improving our existing offerings and developing new products and services, including machine learning or Artificial Intelligence (“AI”) technologies.

Analytics: We use personal information for various types of analytics including analyzing how visitors arrive at and interact with our website and to gain insight into the types of customers that may be interested in our products and services. We may also use the information to develop inferences from the information we collect regarding customer preferences, characteristics, predispositions, behaviors, and attitudes.

Operational Purposes: We use personal information for operational purposes, and the operational purposes of our service providers, business partners, and related business entities. For instance, information may be used to maintain our website and other infrastructure, for training or quality assurance purposes, for conducting surveys or sweepstakes, to promote our brand, and to use in connection with our relationships with service providers and business partners.

Financial Reporting: We use personal information in connection with various types of financial reporting and other similar internal uses.

Meeting Legal Requirements: We use personal information to meet our legal obligations, such as performing customer due diligence, maintaining records as required in our role as a Registered Agent, or responding to subpoenas for information.

Business Transfers: If we undertake or are involved in any merger, acquisition, reorganization, sale of assets, bankruptcy, or insolvency event, then we may sell, transfer, or share some or all of our assets, including information related to customers in connection with the transaction or in contemplation of the transaction (such as conducting due diligence). If such an event occurs, your information may be treated like any other asset and sold, transferred, or shared with third parties, or used in ways not contemplated or permitted under this Privacy Policy. In this case, you will be notified via email and/or a prominent notice on our site of any change in uses of your personal information, as well as any choices you may have regarding your personal information.

To Whom We Disclose Personal Information

We disclose personal information for various reasons, including:

Service Providers: We may disclose personal information to our service providers who assist us with running our business.

Businesses Providing Services Necessary to Provide Our Services: We may disclose personal information to other businesses in order to provide you with products and services that you have purchased. Personal information disclosed to other businesses will be subject to those third parties’ privacy practices. For instance, we may use FedEx, the United States Postal Service, or other shipping providers to deliver physical products you have purchased. In doing so, these companies may collect and process personal information for their own uses, including improving their services and for fraud detection and prevention.

Business Partners: We may disclose personal information to business partners. When we do so, the use of the data will generally be subject to their privacy policy.

Government Entities: We may disclose personal information to government entities in order to fulfill the products you have purchased. Certain personal information becomes public record when documents are filed with the federal or a state government, or with a court. For example, a corporation’s name, business address, and registered agent name becomes public information when its articles of incorporation are filed. A Secretary of State may publish this information to its website or provide this information to third parties. This Privacy Policy does not cover these or similar third-party actions.

Public Disclosures: We may publicly disclose personal information in limited circumstances.

• We may display testimonials and reviews received through email surveys on our website or other marketing or that are posted to publicly available websites.
• When we collect publicly available information, we may share that information on our website. For instance, we may share a review that you have left about our company on a third party review platform.

Registered Agent Requests: If you designate a person or company other than us to serve as the registered agent for your business, we may provide your name and contact information to that party, if the designee requests.

Required by Law: We may disclose personal information as required by law, such as in response to a subpoena or a lawful request by a public authority, including to meet national security or law enforcement requirements, or similar legal processes. We may also disclose personal information when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a legitimate request from a government entity.

Related Parties: We may disclose personal information with businesses controlling, controlled by, or under common control. If we are merged, acquired, or sold, or if some or all of our assets or equity are transferred, we may disclose or transfer consumer data in connection with the associated transactions.

How Long We Retain Your Personal Information

We retain your personal information for at least as long as it is necessary to fulfill the purposes for which we collected the data, to provide you with services and products, to comply with our data retention obligations, and to successfully run our business.

Information for U.S. Residents of States with Comprehensive Privacy Laws.

If you are a U.S. resident of a state with a comprehensive privacy law, this section provides information regarding your rights, and our responsibilities, regarding your personal information.

Your Rights

Certain states have privacy laws that provide consumers with rights regarding their personal information, such as the right to request:

• Specific information about what information we have collected about you,
• A copy of your personal information,
• Corrections to inaccuracies in the personal information we maintain about you, and
• The deletion of your personal information.

These rights are not absolute, and in some circumstances, we may decline to satisfy your request. For example, if we are unable to verify your identity or if your request impacts other people’s privacy rights, we may deny your request to exercise these rights. We may also deny your request when we have the legal right to do so, such as when we have an ongoing business relationship with you, an ongoing need to use the information for purposes outlined in this Privacy Policy, or we are legally required to retain your personal information. If we deny your request to exercise your privacy rights, we will tell you why we are denying the request and provide you with information about how to appeal this decision.

If you choose to exercise your privacy rights, we will not charge you different prices or provide a different quality of services unless those differences are related to your personal information.

How to Submit a Request for Access, Correction, or Deletion of Personal Information

If you would like to submit a request about your personal information, you can do so by completing the form located here.

After you submit the request, you will be asked to verify your email address and may also be asked to provide additional information to verify your identity. We will attempt to verify your identity by asking for information that correlates with the information that we have previously collected about you. If this is not possible, we may request you submit additional information for verification, such as proof of residency or redacted government-issued identification.

You may also designate an authorized agent to make a request on your behalf. To designate an authorized agent, you must provide us with written permission for the agent to make the request on your behalf or provide us with an executed power of attorney. You will also be required to submit both your and the authorized agent’s valid government-issued identification.

How to Appeal a Denial of a Request for Access, Correction, or Deletion of Personal Information

If we deny your request about your personal information, you may submit an appeal of the decision by completing the form located here. After you submit the request, you will be asked to verify your email address.

Once an appeal is submitted and your email is verified, the request and our response will be reviewed. In connection with this review, we may request that you submit additional information regarding your request. We will notify you of the outcome of the appeal within 60 days.

Selling, Sharing, and Use of Personal Information for Targeted Advertising or Cross-Contextual Behavioral Advertising

We engage in practices that may be considered a “sale,” “share,” and/or the use of personal information for targeted advertising or cross-contextual behavior advertising under some U.S. state privacy laws. For instance, we engage in routine online marketing activities that include sharing personal data with third parties to help ensure you see more relevant advertising and to help us understand how to better reach customers. If you would like to opt-out of the use of your data in this manner, you may do so by contacting us at info@mindmarkiplaw.com

Changes To This Policy

We may update this privacy policy to reflect changes to our practices. We encourage you to review this page periodically for the latest information on our privacy practices.

If you have any questions regarding our Privacy Policy, please contact us by submitting your question through our online Privacy Form or by emailing us at info@mindmarkiplaw.com.

Last updated November 18, 2025